No, the Department's central accounting office does not support this as it is not in accordance with generally accepted accounting principles.  Therefore, a budget amendment form must be completed and submitted for any budget category transfers.

Use the first letter of the awardee name:

 

For program questions:

A-M --- Anne Reeder

N-Z --- Jimmy Reed

 

For financial/payment questions:

Kim Wolf

On each form, the due date is specified in the instructions.  You may also click on the "Reporting Calendar" tab above for a complete list.  It is very critical that grantees review this tab periodically for any updates or changes that may have occured.

Yes.  However, if you fax these forms, do NOT mail a hard copy as well.  If you are uncertain that the faxed document reached the appropriate person, please call to verify, do not follow up by mailing a copy.

All afterschool information should be submitted to the same DESE office at all times.  If you know the particular person's name, it is a good idea to include it in the address; however, if you follow the addresses below, it will reach our office:

 

First Class or Priority Mail:
Attn:  Community Education Section
Department of Elementary and Secondary Education
P.O. Box 480
Jefferson City, MO 65102-0480

 

Overnight Mail:
Attn:  Community Education Section
Department of Elementary and Secondary Education
205 Jefferson Street
Jefferson City, MO 65101

 

Hand-Delivery:
Jefferson Building (corner of Capitol Avenue and Jefferson Street; has concrete bear in front of building)
205 Jefferson Street
5th Floor (visitors must check in the front office behind the glass wall.  Building hours are 8:00 a.m. - 4:30 p.m.)
Jefferson City

Programs should commit their dollars for such approved and appropriate services/purchases that will occur during that time to be included in the final invoice.

Invoices are due no later than the 15th of the month.  After this due date, DESE will review all invoices submitted for the month for approval.  Payments will then be entered in the payment system for processing.

 

Programs that are school based will be paid through the Automated Clearing House (ACH) - not by separate check.  Payments will then be included in the FOLLOWING month's normal school payment and direct deposited into the district's bank account.

 

Updated:  Programs that are not school based (CBO’s, FBO’s, etc.) will be paid by direct deposit to their specified bank account from the State of Missouri the FOLLOWING month (not the month in which the invoice was submitted).

 

PLEASE NOTE:  payments are only processed once a month, not as each one arrives.  It is imperative that invoices arrive prior to the deadline to avoid being delayed until the next monthly processing cycle.

When you open the Excel document for the Teacher Survey (stored under the "on-line reporting" tab in DESE Portal) it will ask you to enter a user id and password.  This is NOT necessary.  Simply click on "cancel" six times.  Around the third time the document will open in the background but you must continue clicking on cancel until the pop-up window goes away (about three more times).