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DESE Portal for Afterschool Programs


DESE Communication
DESE Portal for Afterschool Programs

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 DESE Announcements - Directly Related to Grant Award

Required 21st CCLC Grantee Meeting 
by Cindy Heislen
 8/15/2018 9:27 AM

Registration for the required 21st CCLC Grantee Meeting in October is now open. Please see the training tab for the registration form. Note the deadline is September 14.

Update: due to budget changes, we are not able to allow SAC grantees to attend...

21st CCLC Grant Awards - 2018-19 
by Cindy Heislen
 8/7/2018 9:21 AM

21st CCLC Grantees:

Please be assured that the official award letters will be forthcoming in the next few weeks. You did receive a substantially approved notice with the specific dollar amount you will be awarded from your assigned DESE program officer....
Grantee Meeting - Save the Date (Update) 
by Cindy Heislen
 8/7/2018 1:00 PM

We will be hosting a grantee meeting (required for 21st CCLC ) on October 4-5, 2018 at Tan-Tar-A. Additionally, there will be a new program directors ​special training on October 3, 2018 at Tan-Tar-A. Please mark these dates on your calendar. More information...

DESE Communication - Listserv 
by Cindy Heislen
 6/19/2018 11:16 AM

Have you (and/or any of your staff) signed up on the Afterschool Listserv yet? Anyone can subscribe. If you have not yet subscribed, don't wait too long...our mass email messages are going away and we will instead utilize this listserv to send out important...

Reminder: Self-Assessments Due in TMS 
by Cindy Heislen
 6/8/2018 12:01 PM

Previously posted April 26 (DUE JULY 1):

For those CCLC and SAC grantees assigned to the self-assessment monitoring this year (refer to the "Monitoring Cohorts Group 17-18" list here in the Portal under the "Procedures and Report Forms"...
MAACCE Conference SessionsAttachment 
by Cindy Heislen
 5/31/2018 10:17 AM

Don’t forget to register for the MAACCE conference. 

Attached are the afterschool sessions that will be available for clock hours.
Registration link:
Date:  June 11-13, 2018 (Pre-Conference...
MOSAC2 PDI Registration is Now Open 
by Cindy Heislen
 5/15/2018 2:25 PM

Plan now to attend the 2018 MOSAC2 Professional Development Institute to be held at The Lodge of Four Seasons (Lake Ozark) from November 2-4, 2018.   

Register now for early bird rates!
Early bird rates are available for all conference...
Self-Assessment Monitoring in TMS 
by Cindy Heislen
 4/26/2018 2:26 PM

For those CCLC and SAC grantees assigned to the self-assessment monitoring this year (refer to the "Monitoring Cohorts Group 17-18" list here in the Portal under the "Procedures and Report Forms" tab, see monitoring column) you can...

Continuation Reports Are Now Available 
by Cindy Heislen
 4/20/2018 9:54 AM

Continuation reports for SAC and CCLC are now available. They are posted here on the Portal and an email was also sent out with the attachment. Reports are due no later than May 18, 2018 at 3:00 p.m.​

Continuation Report Update 
by Cindy Heislen
 4/13/2018 2:31 PM

Continuation reports will be sent to you during the week of April 16. In the meantime, you can be preparing your budgets for the 2018-19 school year. Thank you for your patience. ​

Financial Management Training 
by Cindy Heislen
 4/2/2018 4:07 PM

Again this year, DESE will be offering Financial Management Trainings across the state. The main focus of the trainings this year is the new accounting codes. All school district bookkeepers have received the training notices from DESE's School Finance...

2017-18 Certified Evaluators (21st CCLC Only) 
by Cindy Heislen
 3/22/2018 1:59 PM

The list of 2017-18 certified evaluators has now been posted here in the Portal under the 'Procedures and Report Forms' tab.​

MAACCE Conference Registration is Now Open 
by Cindy Heislen
 3/12/2018 11:34 AM

The 2018 MAACCE conference registration is now open!:

Date:  June 11-13, 2018 (Pre-Conference June 10)
Theme: Mardi Gras--Let the Good Times Roll
Cost: $235.00 for early...
Don't Miss Out on Future Email Announcements From DESE - Sign up for Our New Listserv  
by Cindy Heislen
 3/5/2018 11:56 AM

We are excited to announce we have a new Afterschool-listserv.  This will give you the control to subscribe and unsubscribe yourself to receive our updates and be able to add additional staff to the categories in which they may also need the information...

Continuation Reports 
by Cindy Heislen
 3/5/2018 9:14 AM

We anticipate the Continuation Reports for the 2018-19 ​grant year will be made available in late March. We will email you when they are available. Thank you.

Check the Status of Your KCC Data Entry 
by Cindy Heislen
 3/5/2018 9:10 AM

As we are nearing the end of the school year in order to ensure you are getting all your Kids Care Center data entry requirements met, you can check the status of the majority of your data entry at any time by running the "Certification by Term...

Site Changes 
by Cindy Heislen
 2/7/2018 1:40 PM

Reminder that you MUST get prior approval from the DESE Afterschool Supervisor assigned to your grant for any site changes. Typically this is not allowed, but we realize districts sometimes need to close a school, etc. The sites listed in the original...

SAC Grantees - ePeGS Assistance Guide 
by Cindy Heislen
 2/7/2018 1:32 PM

You can now find an assistance guide to help you navigate through ePeGS in the procedures and report forms tab of the portal.​

Focus Group to Discuss Revised Evaluation Framework 
by Cindy Heislen
 1/26/2018 3:19 PM

DESE’s Extended Learning Section and the Missouri AfterSchool Network (MASN) would like to invite you to participate in a focus group on the revised evaluation framework (including goals) for 2018-2023. Two focus group sessions will be held during the...

21st CCLC Evaluator ProcessAttachment 
by Cindy Heislen
 1/25/2018 9:41 AM
21st CCLC Grantees:
Later this spring, you will need to contract with a Certified External Evaluator to complete your required 21st CCLC External Evaluation for the 2017-18 grant year.  MASN is offering certification trainings in February...
Registration Now Open for the Celebration of Afterschool 
by Cindy Heislen
 1/23/2018 3:35 PM

Please join the Missouri AfterSchool Network (MASN) for the 3rd annual Celebration of Afterschool recognition luncheon and conference as we celebrate the professionals, programs and champions that make afterschool work in Missouri!  March 2-3, 2018...

21st CCLC National Conference 
by Cindy Heislen
 1/2/2018 9:39 AM

​Dr. Sylvia Lyles with the U.S. Department of Education will be convening a full-day, pre-conference session and workshop sessions at the Beyond School Hours National Education Conference to be held in Orlando, FL from February 21-24, 2018 in lieu of...

KCC Data Entry Instructions 
by Cindy Heislen
 12/11/2017 12:32 PM

​You can now find an Instruction Manual for KCC data entry posted here in the Portal under the "Kids Care Center Resources" tab.

RFR Submissions During the Holidays 
by Cindy Heislen
 11/21/2017 4:21 PM

Please note that we understand many schools are out of session for holiday breaks in November and December when typical RFR submission due dates occur. It is acceptable to submit your RFR at any time during the November/December holidays that is convenient...

2016-17 21st CCLC Statewide Evaluation 
by Cindy Heislen
 11/21/2017 9:23 AM

The 2016-17 21st CCLC Statewide Evaluation is now posted here in the Portal under the 'Reference Material' tab. Please feel free to review these results and share with those applicable. The DESE and Missouri AfterSchool Network (MASN) will utilize the...

(More Announcements...)

 Other Announcements

Apply to Be a 2018-19 Missouri Afterschool Ambassador 
by Cindy Heislen
 7/24/2018 10:13 AM

The Afterschool Ambassador program was founded out of the work of the MASN Public Policy and Advocacy committee. The goal of the program is to empower and enable up-and-coming leaders in the field of afterschool to spread the message of the importance...

Enter the 2018 Afterschool Video Contest 
by Cindy Heislen
 7/2/2018 3:26 PM

Lights, camera, action!  The Missouri AfterSchool Network (MASN) is pleased to announce its 5th annual Afterschool Video Contest, which gives youth and programs the opportunity to create, film, edit, and star in videos showcasing the importance...

Subsidy Trainings - New Online Course for Social/Emotional Development 
by Cindy Heislen
 5/15/2018 1:56 PM

A new online course has been added to the Missouri Workshop Calendar!

The course is another option to meet the Child Care Subsidy Training Requirement for Social/Emotional Development in children.
Once a user completes the course, the completion...
Reminder: Next Week is Afterschool Professionals Week! 
by Cindy Heislen
 5/15/2018 2:23 PM
Mark your calendars! ​Afterschool Professionals Week is April 23 - 27. See the National Afterschool Association's (NAA) webpage for ideas, inspirations, toolkits, etc.
Get Help Promoting Your Prgrams 
by Cindy Heislen
 3/26/2018 3:27 PM

Would you like help creating a program flyer?  MASN has a graduate student ready to help create a one to two page handout about the great things your program is doing.  To tap into this free resource, use this link to let her know you are interested...

Afterschool Professionals Week 
by Cindy Heislen
 3/22/2018 11:49 AM

Mark your calendars! ​Afterschool Professionals Week is April 23 - 27. See the National Afterschool Association's (NAA) webpage for ideas, inspirations, toolkits, etc.

External OrganizationsAttachment 
by Cindy Heislen
 6/8/2018 2:03 PM

​Update: You can now find a curent list of the external organizations (per the below) at:


Original Posting: March 16, 2018

The Missouri Department...

DSS is Moving to An Electronic Time and Attendance System 
by Cindy Heislen
 2/28/2018 2:00 PM

The Department of Social Services is introducing a new and improved way for child care providers to track their child attendance!

  • Allow you to track child attendance online
  • Automatically calculate daily units of care for each child
  • Give you 24/7 access...
New Training Requirement for Child Care Providers - DSSAttachment 
by Cindy Heislen
 2/8/2018 9:01 AM

Child care providers who are contracted or registered with the Department of Social Services to receive payment for care provided to subsidy eligible children are now required to complete a new training before June 30, 2018. Please see the attached flyer...

Child Care Provider Trainings 
by Cindy Heislen
 12/21/2017 8:33 AM

The revised training FAQs for child care providers have been posted to the internet;

Opportunity for Out of School Time Educators From Harvard-Smithsonian Center for AstrophysicsAttachment 
by Cindy Heislen
 9/26/2017 10:03 AM

​The Harvard-Smithsonian Center for Astrophysics is seeking dedicated educators of middle-school age youth in both informal and formal settings to join our Youth Astronomy Network (YouthAstroNet). YouthAstroNet is a national STEM learning community of...

Programs Receiving Subsidy - Updates 
by Cindy Heislen
 8/16/2017 11:49 AM

If your afterschool program receives child care subsidy payments, please be aware that all staff must meet the new CCDF Health and Safety Training requirements.  Information about the training requirements can be found here: ...

MOSAC2 PDI - Registration Now Open 
by Cindy Heislen
 5/31/2017 2:34 PM

This year’s theme is “Beyond the Elements” and the conference will take place November 16-19, 2017 at the Stoney Creek Inn and Conference Center in Independence, MO. Please go to for more details.

Programs Receiving Subsidy - New UpdatesAttachment 
by Cindy Heislen
 5/15/2017 9:20 AM

In an effort to remind all registered/contracted providers (due to the upcoming June 30 deadline) …

Training clarification is being mailed out today  (March 13) to contracted and registered child care providers. Attached is the information that...
New Afterschool Facebook Group - Missouri 
by Cindy Heislen
 5/12/2017 1:20 PM

​In an attempt to create a new space to connect with afterschool professionals across Missouri, Erica Kreisler has created a new Afterschool Facebook group. Search for the group "chat pack" on Facebook, and you can connect and share ideas with...

Programs Receiving Subsidy-Updated Required Training Information Attachment 
by Cindy Heislen
 5/12/2017 1:19 PM

​If your program receives subsidy dollars, there are new training requirements that must be met by June 30, 2017. Please see the attached documents for updated information.

(Originally posted 3/13/17)

Youth Development Academy 
by Cindy Heislen
 10/28/2016 2:35 PM

Dear Youth Development Professional,


Are you looking for high quality training in the field of youth development?  The University of Missouri Youth Development Academy (YDA) provides knowledge, skills, and competencies for professionals to lead...

Youth Development CredentialAttachment 
by Cindy Heislen
 11/8/2011 4:10 PM
A Youth Development Credential (School Age CDA) is available for afterschool professional development.  Please see the attached document for more information.
Reaching Older Youth 
by Cindy Heislen
 11/8/2011 3:28 PM
With funding tight and few afterschool programs in a position to do more than meet the needs of the elementary and middle school children they already serve, many older youth have no programs available to them after the school day ends. Still, increased...

 Please Note:

by Cindy Heislen
 3/26/2018 1:40 PM
Below are possible funding opportunties that may be relevant to some programs; many have due dates already expired but they remain here on the Portal as a reference for you to refer to for future funding as we may not always get updates directly...

 Grant & Funding Opportunties

Voices for Healthy Kids Funding Opportunity 
by Cindy Heislen
 8/16/2017 10:02 AM

We are excited to share that Voices for Healthy Kids recently reopened their grants. The goal of the grant opportunities is to make effective strategic investments in ongoing state, local, and tribal public policy issue campaigns in order to increase...

New York Life Foundation Excellence in Summer Learning Award or Founder’s Award 
by Cindy Heislen
 1/18/2017 9:23 AM

Both the New York Life Foundation Excellence in Summer Learning Award and Founder’s Award recognize outstanding summer programs or models that demonstrate excellence in accelerating academic achievement and promoting healthy development for young...

New Grant for Middle School Afterschool 
by Cindy Heislen
 1/11/2017 2:08 PM

Thinking about how to support middle school OST? The New York Life Foundation has opened a new Aim High grant opportunity focused on middle school. Aim High will provide $1.95M over three years to middle school afterschool, summer or expanded learning...

AmeriCorps Grants Available Now for 2017-2018 
by Cindy Heislen
 1/11/2017 2:06 PM
The Missouri community Service Commission (MCSC) is seeking proposals from non-profit organizations, school districts, institutions of higher education, and faith-based organizations interested in operating AmeriCorps programs to strengthen local communities...
Grant Opportunity through the Missouri State Parks Bus Grant Program 
by Cindy Heislen
 8/30/2016 7:50 AM
The Missouri State Parks Bus Grant program assists schools and nonprofit organizations with the transportation expenses of field trips and outdoor learning opportunities at Missouri state parks and historic sites. The grants are available to schools and...
Reading for Investment - Matching Grant Opportunity for Literacy Programming 
by Cindy Heislen
 8/1/2016 3:58 PM
Reading Is Fundamental is a non-profit focused on children’s literacy. RIF believes that by providing children in need with access to books of their choosing, youth are empowered to embrace the world of reading and to develop a love of learning. RIF recently...
How and Where to Secure Funding from STEM, EdTech, PD, etc. 
by Cindy Heislen
 2/4/2016 2:16 PM
Download the guide of more than 50 resources for funding.
Mad Science Rube Coldberg Contest 
by Cindy Heislen
 11/16/2015 11:38 AM
Win up to $1500 for your program.
Mad Science® – in collaboration with Rube Goldberg Inc. – is proud to present The Elementary School Rube Goldberg Machine Contest®! The contest challenges teams of elementary school students (grades K-6, 5-12 years old)...
AmeriCorps Funding 
by Cindy Heislen
 7/28/2016 10:34 AM
The Missouri Community Service Commission (MCSC) seeks proposals from eligible organizations interested in operating AmeriCorps programs to strengthen local communities through national service and volunteerism. Eligible organizations include public or...
Dollar General Literacy Award - Partnership with Afterschool Alliance 
by Cindy Heislen
 8/11/2015 1:01 PM
The Afterschool Alliance and the Dollar General Literacy Foundation are pleased to announce the return of the Dollar General Afterschool Literacy Award. This time, the focus of the award is on afterschool programs that have demonstrated excellence in...
Community Action Grants 
by Cindy Heislen
 7/28/2016 10:27 AM

This site has a long list of grants, many are not afterschool related, but I don't know how often they update information that could be relevant.

Pets in Classrooms Grant 
by Cindy Heislen
 7/28/2016 10:23 AM
These grants are intended to support pets or aquariums in the classroom for the purposes of teaching children to bond with and care for their pets responsibly. The welfare of the small animals involved is of paramount importance. These grants must...
K-12 School Grants 
by Cindy Heislen
 7/28/2016 10:25 AM
Here are a lot of grants I did not pre-review for eligibility or relation to afterschool programming but feel free to take a look through the list yourself. You can also select by state, to which there are two grants for Missouri. But some of the other...
Grants to Support Summer Learning Opportunities for Teachers 
by Cindy Heislen
 7/28/2016 10:32 AM
Fund for Teachers awards summer fellowship grants to pre-K-12 grade teachers to pursue self-designed professional learning. Teachers decide what they want to learn and where they want to learn it. Their odysseys take them all over the world—as scientists,...
Free Educational Equipment - Campbell's 
by Cindy Heislen
 7/28/2016 10:22 AM
For the past 42 years, Campbell has proudly offered Labels for Education® which has contributed more than $110 million in school supplies to tens of thousands of schools across the U.S. It is one of a number of ways in which we support American kids and...
Library Grants for Disaster Areas Or High Displaced/Evacuee Students - Dollar General 
by Cindy Heislen
 7/19/2013 10:56 AM
Dollar General, in collaboration with the American Library Association (ALA), the American Association of School Librarians (AASL) and the National Education Association (NEA), is sponsoring a school library disaster relief fund for public school libraries...
Music Grants 
by Cindy Heislen
 7/19/2013 10:53 AM

Fender Music Foundation grants are awarded to music academies, schools, local music programs and national music programs across America, particularly in-school music classes, in which the students make music; after-school music programs that are not run...