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DESE Portal for Afterschool Programs

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Procedures and Report Forms
DESE Portal for Afterschool Programs

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 Opening Word Documents - Instructions

 
To open Word documents please click on cancel when prompted for a user id and password -- you do NOT need to enter user id/password anywhere in the Portal.  After you hit cancel (one or more times) the Word document will open.
 

 Procedures/Policies/Other Guidance

 
  
  
21CCLC-SAC Spending Guidelines.pdf21CCLC-SAC Spending Guidelines
Afterschool Grant Reference Guide.pdfAfterschool Grant Reference Guide
Compliance Procedures for Subgrantee Risk and Monitoring.pdfCompliance Procedures for Subgrantee Risk and Monitoring
Continuation Report Procedures.pdfContinuation Report Procedures
CPR First Aid Requirements -Changing.pdfCPR First Aid Requirements -Changing
Extended Learning's Allowability Procedures.pdfExtended Learning's Allowability Procedures
Extended Learning's Procedures for Processing Financial Forms.pdfExtended Learning's Procedures for Processing Financial Forms
Fingerprinting Fact Sheet.pdfFingerprinting Fact Sheet
Food Policy.pdfFood Policy
General Federal Guidance Rev 11-1-17.pdfGeneral Federal Guidance Rev 11-1-17
Grantees' Procedures for Completing Forms (Generalized).pdfGrantees' Procedures for Completing Forms (Generalized)
Laws Regs and Guidance.pdfLaws Regs and Guidance
Licensing - What is Involved to Become a Licensed Program.pdfLicensing - What is Involved to Become a Licensed Program
MOPD System Basics.pdfMOPD System Basics
Reimbursement Payment Procedures.pdfReimbursement Payment Procedures
Show Me Standards Placemat.pdfShow Me Standards Placemat
Standards vs Curriculum.pdfStandards vs Curriculum
Time and Effort Reporting Guidelines (Afterschool).pdfTime and Effort Reporting Guidelines (Afterschool)
Travel Costs and Justification.pdfTravel Costs and Justification
Uniform Grant Guidance - Policy Procedure Checklist.pdfUniform Grant Guidance - Policy Procedure Checklist
(More Documents...)
 

 Monitoring - 21st CCLC and SAC

 
  
  
2017-18 Monitoring Schedule.pdf2017-18 Monitoring Schedule
How to Upload Policies and Procedures to the Global Document Repository.pdfHow to Upload Policies and Procedures to the Global Document Repository
Performance Monitoring Report -SAC.docPerformance Monitoring Report -SAC
Performance Monitoring Report -CCLC.docPerformance Monitoring Report -CCLC
Monitoring Cohort Groups (17-18).pdfMonitoring Cohort Groups (17-18)
Self-Assessment Upload List.pdfSelf-Assessment Upload List
Uniform Grant Guidance - Policy Procedure Checklist.pdfUniform Grant Guidance - Policy Procedure Checklist
Monitoring Process.pdfMonitoring Process
Tiered Monitoring System - Access and Usage.pdfTiered Monitoring System - Access and Usage
 

 Certified Evaluator & Evaluation Process

 
  
  
2017-18 Program Evaluation Process and Timeline.pdf2017-18 Program Evaluation Process and Timeline
2016-17 Local Evaluators.pdf2016-17 Local Evaluators
Amanda Coggeshall.pdfAmanda Coggeshall
Emily Johnson.pdfEmily Johnson
Gwendolyn Squires.pdfGwendolyn Squires
Heather Edwards.pdfHeather Edwards
Jenny Frenzel.pdfJenny Frenzel
Jeri Levesque.pdfJeri Levesque
John Turner.pdfJohn Turner
Kelly Jenkins.pdfKelly Jenkins
Marla Swindell.pdfMarla Swindell
Marlene Levine.pdfMarlene Levine
Natalie Bolton.pdfNatalie Bolton
Pamela Peppers.pdfPamela Peppers
Pamela Simmons.pdfPamela Simmons
Sondra Samuels.pdfSondra Samuels
Susan Heuer.pdfSusan Heuer
Valerie Foerster.pdfValerie Foerster
Phyllis Sprenkle.pdfPhyllis Sprenkle
Rachel Kryah.pdfRachel Kryah
(More Documents...)
 

 Report Forms - 21st CCLC and SAC

 
  
  
  
  
  
Budget Amendment (enabled).pdfBudget Amendment (enabled)Due as needed, LAST allowable submission for equipment and supplies 5/25/17CCLC AND SAC
Budget Amendment.docBudget AmendmentDue as needed, LAST allowable submission for equipment and supplies 5/25/17CCLC AND SAC
Cash Mgmt Plan Policy and Pay Req Form (assigned grantees only).docCash Mgmt Plan Policy and Pay Req Form (assigned grantees only)This is for assigned grantees onlyCCLC (Only)
Continuation Report (Description).pdfContinuation Report (Description)CCLC (Only)
10/16/2017Evaluation-Guided Reflection 16-17.pdfEvaluation-Guided Reflection 16-17CCLC Only. For the 2016-17 school year.CCLC (Only)
10/15/2018Evaluation-Guided Reflection.pdfEvaluation-Guided ReflectionCCLC Only. For the 2017-18 school year.CCLC (Only)
7/25/2018Final Expenditure Report.docFinal Expenditure ReportCCLC OnlyCCLC (Only)
7/25/2018Final Expenditure Report.pdfFinal Expenditure ReportCCLC OnlyCCLC (Only)
7/15/2018Final Program Report (SAC Only).docFinal Program Report (SAC Only)SAC OnlySAC (Only)
7/15/2018Final Program Report (SAC Only).pdfFinal Program Report (SAC Only)SAC OnlySAC (Only)
Key Staff Changes.docKey Staff ChangesDue as changes occurCCLC AND SAC
Key Staff Changes.pdfKey Staff ChangesDue as changes occurCCLC AND SAC
National Professional Development Request (enabled).pdfNational Professional Development Request (enabled)CCLC Only. Optional with prior approval required.CCLC (Only)
National Professional Development Request.docNational Professional Development RequestCCLC Only. Optional with prior approval required.CCLC (Only)
Private School Consultation Form.docPrivate School Consultation FormSample form - may be used for documentation of private school consultationCCLC (Only)
Request for Reimbursement.docRequest for ReimbursementCCLY ONLY.  On-going, due 25th of month; 7/25 LAST submission dateCCLC (Only)
Request for Reimbursement.pdfRequest for ReimbursementCCLY ONLY.  On-going, due 25th of month; 7/25 LAST submission dateCCLC (Only)
Single Audit Procedures.pdfSingle Audit ProceduresDue annually as applicable, CBO/FBO's must upload audit into DESE's Tiered Monitoring System under the audit portion (schools already upload). ALL must submit electronically to the Federal Audit Clearinghouse (FAC).CCLC AND SAC