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DESE Portal for Afterschool Programs

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Procedures and Report Forms
DESE Portal for Afterschool Programs

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 Opening Word Documents - Instructions

 
To open Word documents please click on cancel when prompted for a user id and password -- you do NOT need to enter user id/password anywhere in the Portal.  After you hit cancel (one or more times) the Word document will open.
 

 Procedures/Policies/Other Guidance

 
  
  
21CCLC-SAC Spending Guidelines (updated 9.26.18).pdf21CCLC-SAC Spending Guidelines (updated 9.26.18)
Afterschool Grant Reference Guide.pdfAfterschool Grant Reference Guide
Allowability Procedures-Extended Learning Section.pdfAllowability Procedures-Extended Learning Section
Closeout Procedures.pdfCloseout Procedures
Coding Expenditures for Afterschool - LEAs.pdfCoding Expenditures for Afterschool - LEAs
Compliance Procedures for Subgrantee Risk and Monitoring.pdfCompliance Procedures for Subgrantee Risk and Monitoring
Continuation Report Procedures.pdfContinuation Report Procedures
Core Data - Instructions for Entering Data.pdfCore Data - Instructions for Entering Data
CPR First Aid Requirements -Changing.pdfCPR First Aid Requirements -Changing
ePeGS Assistance Guide.pdfePeGS Assistance Guide
Expanded Learning Time Procedures.pdfExpanded Learning Time Procedures
Extended Learning's Procedures for Processing 21st CCLC LEA's and SAC Financial Forms.pdfExtended Learning's Procedures for Processing 21st CCLC LEA's and SAC Financial Forms
Extended Learning's Procedures for Processing CBO's Financial Forms.pdfExtended Learning's Procedures for Processing CBO's Financial Forms
Federal Award Identification - SAMPLE.pdfFederal Award Identification - SAMPLE
Federal Funds Disclosure Information (21st CCLC)- SAMPLE.pdfFederal Funds Disclosure Information (21st CCLC)- SAMPLE
Federal Funds Disclosure Information (SAC) - SAMPLE.pdfFederal Funds Disclosure Information (SAC) - SAMPLE
Fingerprinting Fact Sheet.pdfFingerprinting Fact Sheet
Food Policy.pdfFood Policy
General Fiscal Guidance.pdfGeneral Fiscal Guidance
Grantees' Procedures for Completing Forms (Generalized).pdfGrantees' Procedures for Completing Forms (Generalized)
Laws Regs and Guidance.pdfLaws Regs and Guidance
Licensing - What is Involved to Become a Licensed Program.pdfLicensing - What is Involved to Become a Licensed Program
Listserv - How to Change Subscriber Options.pdfListserv - How to Change Subscriber Options
Listserv - How to Subscribe.pdfListserv - How to Subscribe
MOPD ID and Training Information (8-22-18).pdfMOPD ID and Training Information (8-22-18)
Program Income- Parent-Participation Fees.pdfProgram Income- Parent-Participation Fees
Project Codes for Afterschool Grants.pdfProject Codes for Afterschool Grants
Reimbursement Payment Procedures.pdfReimbursement Payment Procedures
Renewability for 21st CCLC.pdfRenewability for 21st CCLC
Show Me Standards Placemat.pdfShow Me Standards Placemat
Standards vs Curriculum.pdfStandards vs Curriculum
Students with Individualized Education Programs.pdfStudents with Individualized Education Programs
Time and Effort Reporting Guidelines (Afterschool).pdfTime and Effort Reporting Guidelines (Afterschool)
Travel Costs and Justification.pdfTravel Costs and Justification
Uniform Grant Guidance - Policy Procedure Checklist.pdfUniform Grant Guidance - Policy Procedure Checklist
Web resources list (updated 3-27-18).pdfWeb resources list (updated 3-27-18)
 

 Monitoring - 21st CCLC and SAC

 
  
  
Self-Assessment Upload List rvsd 11-7-18.pdfSelf-Assessment Upload List rvsd 11-7-18
On-Site Monitoring Tool-SAC.docOn-Site Monitoring Tool-SAC
On-Site Monitoring Tool-CCLC.docOn-Site Monitoring Tool-CCLC
2018-19 Monitoring Schedule (rvsd 10-23-18).pdf2018-19 Monitoring Schedule (rvsd 10-23-18)
Monitoring Cohort Groups (18-19).pdfMonitoring Cohort Groups (18-19)
Monitoring Process.pdfMonitoring Process
How to Upload Policies and Procedures to the Global Document Repository.pdfHow to Upload Policies and Procedures to the Global Document Repository
Uniform Grant Guidance - Policy Procedure Checklist.pdfUniform Grant Guidance - Policy Procedure Checklist
Tiered Monitoring System - Access and Usage.pdfTiered Monitoring System - Access and Usage
 

 Certified Evaluator & Evaluation Process

 
  
  
2017-18 Local Evaluators.pdf2017-18 Local Evaluators
2017-18 Program Evaluation Process and Timeline.pdf2017-18 Program Evaluation Process and Timeline
Amanda Coggeshall.pdfAmanda Coggeshall
Emily Johnson.pdfEmily Johnson
Evaluation Rubric - 2018-2023.pdfEvaluation Rubric - 2018-2023
Gwendolyn Squires.pdfGwendolyn Squires
Heather Edwards.pdfHeather Edwards
Jenny Frenzel.pdfJenny Frenzel
Jeri Levesque.pdfJeri Levesque
Jon Turner.pdfJon Turner
Kelly Jenkins.pdfKelly Jenkins
Marla Swindell.pdfMarla Swindell
Marlene Levine.pdfMarlene Levine
Nancy Twillman.pdfNancy Twillman
Natalie Bolton.pdfNatalie Bolton
Phyllis Sprenkle.pdfPhyllis Sprenkle
Rachel Kryah.pdfRachel Kryah
Rhodesia McMillian.pdfRhodesia McMillian
Susan Heuer.pdfSusan Heuer
Valerie Foerster.pdfValerie Foerster
(More Documents...)
 

 Report Forms - 21st CCLC and SAC

 
  
  
  
  
  
Budget Amendment (enabled).pdfBudget Amendment (enabled)Due as needed; PRIOR approval required as some items/services may not be approved. LAST allowable submission for equipment and supplies 5/25/17CCLC AND SAC
Cash Mgmt Plan Policy and Pay Req Form (assigned grantees only).docCash Mgmt Plan Policy and Pay Req Form (assigned grantees only)This is for assigned grantees onlyCCLC (Only)
Continuation Report (Description).pdfContinuation Report (Description)CCLC (Only)
DESE Communication - How to Change Options in the Listserv Subscription.pdfDESE Communication - How to Change Options in the Listserv SubscriptionIf you want to change your subscription options to the listserve, follow these instructionsCCLC AND SAC
DESE Communication - Listserv.pdfDESE Communication - ListservDon't miss another important message about your grant from DESE; you must subscribe to this listserv; mass email messages are going awayCCLC AND SAC
10/15/2019Evaluation-Guided Reflection.pdfEvaluation-Guided ReflectionCCLC Only. For the 2018-19 school year.CCLC (Only)
7/25/2019Final Expenditure Report.pdfFinal Expenditure ReportCCLC - CBOs ONLY (non-district/non-LEA)CCLC (Only)
7/15/2019Final Program Report (SAC Only).pdfFinal Program Report (SAC Only)SAC (Only)
Key Staff Changes.pdfKey Staff ChangesDue as changes occurCCLC AND SAC
National Professional Development Request.pdfNational Professional Development RequestCCLC Only. Optional with prior approval required.CCLC (Only)
Private School Consultation Form.docPrivate School Consultation FormSample form - may be used for documentation of private school consultationCCLC (Only)
Request for Reimbursement - CBOs Only.pdfRequest for Reimbursement - CBOs OnlyFor CCLC CBOs only (non-districts)CCLC (Only)
Single Audit Procedures.pdfSingle Audit ProceduresDue annually as applicable, CBO/FBO's must upload audit into DESE's Tiered Monitoring System under the audit portion (schools already upload). ALL must submit electronically to the Federal Audit Clearinghouse (FAC).CCLC AND SAC