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DESE Portal for Afterschool Programs

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Procedures and Report Forms
DESE Portal for Afterschool Programs

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 Opening Word Documents - Instructions

 
To open Word documents please click on cancel when prompted for a user id and password -- you do NOT need to enter user id/password anywhere in the Portal.  After you hit cancel (one or more times) the Word document will open.
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 Procedures/Policies/Other Guidance

 
TypeUse SHIFT+ENTER to open the menu (new window).
  
NameUse SHIFT+ENTER to open the menu (new window).
  
21CCLC-SAC Spending Guidelines (updated 12.18.17).pdf21CCLC-SAC Spending Guidelines (updated 12.18.17)
Afterschool Grant Reference Guide.pdfAfterschool Grant Reference Guide
Allowability Procedures-Extended Learning Section.pdfAllowability Procedures-Extended Learning Section
Closeout Procedures.pdfCloseout Procedures
Coding Expenditures for Afterschool - LEAs.pdfCoding Expenditures for Afterschool - LEAs
Compliance Procedures for Subgrantee Risk and Monitoring.pdfCompliance Procedures for Subgrantee Risk and Monitoring
Continuation Report Procedures.pdfContinuation Report Procedures
Core Data - Instructions for Entering Data.pdfCore Data - Instructions for Entering Data
CPR First Aid Requirements -Changing.pdfCPR First Aid Requirements -Changing
ePeGS Assistance Guide.pdfePeGS Assistance Guide
Extended Learning's Procedures for Processing Financial Forms.pdfExtended Learning's Procedures for Processing Financial Forms
Federal Award Identification - SAMPLE.pdfFederal Award Identification - SAMPLE
Federal Funds Disclosure Information (21st CCLC)- SAMPLE.pdfFederal Funds Disclosure Information (21st CCLC)- SAMPLE
Federal Funds Disclosure Information (SAC) - SAMPLE.pdfFederal Funds Disclosure Information (SAC) - SAMPLE
Fingerprinting Fact Sheet.pdfFingerprinting Fact Sheet
Food Policy.pdfFood Policy
General Federal Guidance Rev 11-1-17.pdfGeneral Federal Guidance Rev 11-1-17
Grantees' Procedures for Completing Forms (Generalized).pdfGrantees' Procedures for Completing Forms (Generalized)
Laws Regs and Guidance.pdfLaws Regs and Guidance
Licensing - What is Involved to Become a Licensed Program.pdfLicensing - What is Involved to Become a Licensed Program
MOPD System Basics.pdfMOPD System Basics
Project Codes for Afterschool Grants.pdfProject Codes for Afterschool Grants
Reimbursement Payment Procedures.pdfReimbursement Payment Procedures
Renewability for 21st CCLC.pdfRenewability for 21st CCLC
Show Me Standards Placemat.pdfShow Me Standards Placemat
Standards vs Curriculum.pdfStandards vs Curriculum
Time and Effort Reporting Guidelines (Afterschool).pdfTime and Effort Reporting Guidelines (Afterschool)
Travel Costs and Justification.pdfTravel Costs and Justification
Uniform Grant Guidance - Policy Procedure Checklist.pdfUniform Grant Guidance - Policy Procedure Checklist
Web resources list (updated 3-27-18).pdfWeb resources list (updated 3-27-18)
 

 Monitoring - 21st CCLC and SAC

 
TypeUse SHIFT+ENTER to open the menu (new window).
  
NameUse SHIFT+ENTER to open the menu (new window).
  
Self-Assessment Upload List Rvsd 4-26-18.pdfSelf-Assessment Upload List Rvsd 4-26-18
2017-18 Monitoring Schedule.pdf2017-18 Monitoring Schedule
On-Site Monitoring Tool-CCLC.docOn-Site Monitoring Tool-CCLC
On-Site Monitoring Tool-SAC.docOn-Site Monitoring Tool-SAC
How to Upload Policies and Procedures to the Global Document Repository.pdfHow to Upload Policies and Procedures to the Global Document Repository
Monitoring Cohort Groups (17-18).pdfMonitoring Cohort Groups (17-18)
Uniform Grant Guidance - Policy Procedure Checklist.pdfUniform Grant Guidance - Policy Procedure Checklist
Monitoring Process.pdfMonitoring Process
Tiered Monitoring System - Access and Usage.pdfTiered Monitoring System - Access and Usage
 

 Certified Evaluator & Evaluation Process

 
TypeUse SHIFT+ENTER to open the menu (new window).
  
NameUse SHIFT+ENTER to open the menu (new window).
  
2017-18 Local Evaluators.pdf2017-18 Local Evaluators
2017-18 Program Evaluation Process and Timeline.pdf2017-18 Program Evaluation Process and Timeline
Amanda Coggeshall.pdfAmanda Coggeshall
Emily Johnson.pdfEmily Johnson
Evaluation Rubric - 2018-2023.pdfEvaluation Rubric - 2018-2023
Gwendolyn Squires.pdfGwendolyn Squires
Heather Edwards.pdfHeather Edwards
Jenny Frenzel.pdfJenny Frenzel
Jeri Levesque.pdfJeri Levesque
Jon Turner.pdfJon Turner
Kelly Jenkins.pdfKelly Jenkins
Marla Swindell.pdfMarla Swindell
Marlene Levine.pdfMarlene Levine
Nancy Twillman.pdfNancy Twillman
Natalie Bolton.pdfNatalie Bolton
Phyllis Sprenkle.pdfPhyllis Sprenkle
Rachel Kryah.pdfRachel Kryah
Rhodesia McMillian.pdfRhodesia McMillian
Susan Heuer.pdfSusan Heuer
Valerie Foerster.pdfValerie Foerster
(More Documents...)
 

 Report Forms - 21st CCLC and SAC

 
Due DateUse SHIFT+ENTER to open the menu (new window).
  
TypeUse SHIFT+ENTER to open the menu (new window).
  
NameUse SHIFT+ENTER to open the menu (new window).
  
NoteUse SHIFT+ENTER to open the menu (new window).
  
Grant TypeUse SHIFT+ENTER to open the menu (new window).
  
Budget Amendment (enabled).pdfBudget Amendment (enabled)Due as needed, LAST allowable submission for equipment and supplies 5/25/17CCLC AND SAC
Budget Amendment.docBudget AmendmentDue as needed, LAST allowable submission for equipment and supplies 5/25/17CCLC AND SAC
Cash Mgmt Plan Policy and Pay Req Form (assigned grantees only).docCash Mgmt Plan Policy and Pay Req Form (assigned grantees only)This is for assigned grantees onlyCCLC (Only)
5/18/2018Continuation Report (CCLC) 18-19 Web.pdfContinuation Report (CCLC) 18-19 WebFor CCLC granteesCCLC (Only)
5/18/2018Continuation Report (CCLC) 18-19.docContinuation Report (CCLC) 18-19For CCLC granteesCCLC (Only)
Continuation Report (Description).pdfContinuation Report (Description)CCLC (Only)
5/18/2018Continuation Report (SAC) 18-19 Web.pdfContinuation Report (SAC) 18-19 WebFor SAC granteesSAC (Only)
5/18/2018Continuation Report (SAC) 18-19.docContinuation Report (SAC) 18-19For SAC granteesSAC (Only)
10/15/2018Evaluation-Guided Reflection.pdfEvaluation-Guided ReflectionCCLC Only. For the 2017-18 school year.CCLC (Only)
7/25/2018Final Expenditure Report.docFinal Expenditure ReportCCLC OnlyCCLC (Only)
7/25/2018Final Expenditure Report.pdfFinal Expenditure ReportCCLC OnlyCCLC (Only)
7/15/2018Final Program Report (SAC Only).docFinal Program Report (SAC Only)SAC OnlySAC (Only)
7/15/2018Final Program Report (SAC Only).pdfFinal Program Report (SAC Only)SAC OnlySAC (Only)
Key Staff Changes.docKey Staff ChangesDue as changes occurCCLC AND SAC
Key Staff Changes.pdfKey Staff ChangesDue as changes occurCCLC AND SAC
National Professional Development Request (enabled).pdfNational Professional Development Request (enabled)CCLC Only. Optional with prior approval required.CCLC (Only)
National Professional Development Request.docNational Professional Development RequestCCLC Only. Optional with prior approval required.CCLC (Only)
Private School Consultation Form.docPrivate School Consultation FormSample form - may be used for documentation of private school consultationCCLC (Only)
Request for Reimbursement.docRequest for ReimbursementCCLY ONLY.  On-going, due 25th of month; 7/25 LAST submission dateCCLC (Only)
Request for Reimbursement.pdfRequest for ReimbursementCCLY ONLY.  On-going, due 25th of month; 7/25 LAST submission dateCCLC (Only)
Single Audit Procedures.pdfSingle Audit ProceduresDue annually as applicable, CBO/FBO's must upload audit into DESE's Tiered Monitoring System under the audit portion (schools already upload). ALL must submit electronically to the Federal Audit Clearinghouse (FAC).CCLC AND SAC