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Rubric Documentation


The Missouri AfterSchool Network (MASN) has asked us to distribute this e-mail to make sure all grant directors have received it.  If you have questions, please contact MASN at the e-mail address below.

  • The e-mail below was sent by Alicia Pierro on 4/1/21 with information about submitting the additional documentation for verification.  Both 21st CCLC and SAC grantees need to review this information and submit copies of the requested information by 5/31/21. 
    • Please note:  Although a few items may overlap, this process is different from the Tiered Monitoring System for DESE.  MASN reviews this information for SAC grantees for quality improvement, and reviews the documentation for 21st CCLC grantees for quality improvement and external evaluation purposes.  Grant monitoring through DESE is a separate system and the documents submitted to DESE are not available to MASN.  We tried to point out in the attached cover sheets when the documentation might be usable for both processes.
    • The online submission process asks for your site Org ID number.  If you need to know your Org ID number, you can contact your ARE, Alicia Pierro ( or Jason Patrie (
  • Only 21st CCLC grantees will complete the External Evaluation process with a certified External Evaluator.  SAC grantees do not need to hire an External Evaluator.  DESE has updated the list of evaluators on the DESE Portal.  We encourage 21st CCLC grantees to meet with the external evaluator prior to 6/30 so that they can pay for the external evaluation with the current year funds.  21st CCLC Cohort 9 grantees are responsible for submitting a Year 5 evaluation which should be paid for out of the Year 5 funds.
If you have any questions about this information, please contact your ARE, Alicia Pierro (, or Terri Foulkes ( 
From: Pierro, Alicia C. <>
Sent: Thursday, April 1, 2021 12:58 PM
To: Foulkes, Terri <>
Subject: Re: documentation prep
Good Morning,

This e-mail includes the packet of coversheets and forms for you to use while compiling your rubric documentation for the external evaluation.

Please print this document and use the cover sheets along with the relevant documentation and forms for each section.

Once documentation, cover sheets, and forms have been scanned and saved, use the link included in this email to upload your files to a Qualtrics “survey:” 
That will link your documents directly to your site Org ID for easier tracking. You can also email them to me or make copies, place them in a binder, and mail them to: 
                        ATTN: Alicia Pierro
                        1110 S College Ave
                        Columbia, MO 65211
Please visit the following link to watch the “Verification Documentation 21st CCLC and SAC” video for more information and tips from Terri Foulkes:

If you have any questions, please feel free to contact Alicia Pierro, Missouri AfterSchool Network, at 573-864-3172 or  
Thank you in advance for your help in this important work!




2020-21 - Documentation Review Cover Sheets (002).docx    
Created at 5/11/2021 3:13 PM by Cindy Heislen
Last modified at 5/11/2021 3:16 PM by Cindy Heislen