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DESE Portal for Afterschool Programs

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Procedures and Report Forms
DESE Portal for Afterschool Programs

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 Opening Word Documents - Instructions

 
To open Word documents please click on cancel when prompted for a user id and password -- you do NOT need to enter user id/password anywhere in the Portal.  After you hit cancel (one or more times) the Word document will open.
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 Procedures/Policies/Other Guidance

 
TypeUse SHIFT+ENTER to open the menu (new window).
  
NameUse SHIFT+ENTER to open the menu (new window).
  
21CCLC-SAC Spending Guidelines.pdf21CCLC-SAC Spending Guidelines
Afterschool Grant Reference Guide.pdfAfterschool Grant Reference Guide
Allowability Procedures-Extended Learning Section.pdfAllowability Procedures-Extended Learning Section
Closeout Procedures.pdfCloseout Procedures
Coding Expenditures for Afterschool - LEAs (rvsd 8-14-19).pdfCoding Expenditures for Afterschool - LEAs (rvsd 8-14-19)
Compliance Procedures for Subgrantee Risk and Monitoring.pdfCompliance Procedures for Subgrantee Risk and Monitoring
Continuation Report Procedures.pdfContinuation Report Procedures
Core Data - Instructions for Entering Data.pdfCore Data - Instructions for Entering Data
CPR First Aid Requirements -Changing.pdfCPR First Aid Requirements -Changing
ePeGS Assistance Guide (Afterschool).pdfePeGS Assistance Guide (Afterschool)
Expanded Learning Time Procedures.pdfExpanded Learning Time Procedures
Extended Learning's Procedures for Processing Financial Forms.pdfExtended Learning's Procedures for Processing Financial Forms
External Organizations Approved List.pdfExternal Organizations Approved List
Federal Award Identification - SAMPLE.pdfFederal Award Identification - SAMPLE
Federal Funds Disclosure Information (21st CCLC)- SAMPLE.pdfFederal Funds Disclosure Information (21st CCLC)- SAMPLE
Federal Funds Disclosure Information (SAC) - SAMPLE.pdfFederal Funds Disclosure Information (SAC) - SAMPLE
Fingerprinting Fact Sheet.pdfFingerprinting Fact Sheet
Food Policy.pdfFood Policy
General Federal Fiscal Guidance (Rvsd July 2019).pdfGeneral Federal Fiscal Guidance (Rvsd July 2019)
Laws, Regs and Guidance.pdfLaws, Regs and Guidance
Licensing - What is Involved to Become a Licensed Program.pdfLicensing - What is Involved to Become a Licensed Program
MOPD ID and Training Information (8-22-18).pdfMOPD ID and Training Information (8-22-18)
Program Income- Parent-Participation Fees REVISED Feb 2019.pdfProgram Income- Parent-Participation Fees REVISED Feb 2019
Project Codes for Afterschool Grants.pdfProject Codes for Afterschool Grants
Reimbursement Payment Procedures.pdfReimbursement Payment Procedures
Renewability for 21st CCLC.pdfRenewability for 21st CCLC
Show Me Standards Placemat.pdfShow Me Standards Placemat
Standards vs Curriculum.pdfStandards vs Curriculum
Students with Individualized Education Programs.pdfStudents with Individualized Education Programs
Sustainability Toolkit - 12-11-13.pdfSustainability Toolkit - 12-11-13
Time and Effort Reporting Guidelines (Afterschool).pdfTime and Effort Reporting Guidelines (Afterschool)
Travel Costs and Justification.pdfTravel Costs and Justification
Web resources list (updated 3-27-18).pdfWeb resources list (updated 3-27-18)
 

 Monitoring - 21st CCLC and SAC

 
TypeUse SHIFT+ENTER to open the menu (new window).
  
NameUse SHIFT+ENTER to open the menu (new window).
  
2020-21 Monitoring Schedule (rvsd 3-5-21).pdf2020-21 Monitoring Schedule (rvsd 3-5-21)
Self-Assessment Upload List (rev 3-5-21).pdfSelf-Assessment Upload List (rev 3-5-21)
Monitoring Cohort Groups (20-21).pdfMonitoring Cohort Groups (20-21)
On-Site Monitoring Tool-SAC (rvsd 6-2020).docOn-Site Monitoring Tool-SAC (rvsd 6-2020)
On-Site Monitoring Tool-CCLC (rvsd 6-2020).docOn-Site Monitoring Tool-CCLC (rvsd 6-2020)
User Access Request Form for CBOs - New June 2018.pdfUser Access Request Form for CBOs - New June 2018
Monitoring Process.pdfMonitoring Process
UGG Policy Procedure Checklist - updated 3-7-19.pdfUGG Policy Procedure Checklist - updated 3-7-19
Tiered Monitoring System - Access and Usage.pdfTiered Monitoring System - Access and Usage
How to Upload Policies and Procedures to the Global Document Repository.pdfHow to Upload Policies and Procedures to the Global Document Repository
 

 Certified Evaluator & Evaluation Process

 
TypeUse SHIFT+ENTER to open the menu (new window).
  
NameUse SHIFT+ENTER to open the menu (new window).
  
2018-19 Slides 4-11-19 - Updates to the Revised Evaluation Framework.pdf2018-19 Slides 4-11-19 - Updates to the Revised Evaluation Framework
2018-2023 Evaluation Rubric - updated 4-11-19.pdf2018-2023 Evaluation Rubric - updated 4-11-19
2020-21 - Evaluation Documentation Submission Information.pdf2020-21 - Evaluation Documentation Submission Information
2020-21 Certified Local Evaluators.pdf2020-21 Certified Local Evaluators
Amanda Coggeshall.pdfAmanda Coggeshall
Basic Coding of Missouri Learning Standards - May 2020.xlsxBasic Coding of Missouri Learning Standards - May 2020
Cheryle Martin.pdfCheryle Martin
Gwendolyn Squires.pdfGwendolyn Squires
Heather Edwards.pdfHeather Edwards
Jenny Frenzel.pdfJenny Frenzel
Jeri Levesque.pdfJeri Levesque
Jon Turner.pdfJon Turner
Kelly Jenkins.pdfKelly Jenkins
Marla Swindell.pdfMarla Swindell
Marlene Levine.pdfMarlene Levine
Nancy Lawler.pdfNancy Lawler
Nancy Twillman.pdfNancy Twillman
Natalie Bolton.pdfNatalie Bolton
Phyllis Sprenkle.pdfPhyllis Sprenkle
Program Evaluation Process and Timeline.pdfProgram Evaluation Process and Timeline
(More Documents...)
 

 Report Forms - 21st CCLC and SAC

 
Due DateUse SHIFT+ENTER to open the menu (new window).
  
TypeUse SHIFT+ENTER to open the menu (new window).
  
NameUse SHIFT+ENTER to open the menu (new window).
  
NoteUse SHIFT+ENTER to open the menu (new window).
  
Grant TypeUse SHIFT+ENTER to open the menu (new window).
  
Budget Amendment Fillable.pdfBudget Amendment FillableCCLC - CBOs ONLY (non-district/non-LEA). Due as needed-last submission 6/30/21; PRIOR approval required as some items/services may not be approved. LAST allowable submission for equipment and supplies amendment is 3/25/21 (Note extended to 5/15/21).CCLC (Only)
6/9/2021Continuation Report (CCLC) 21-22 fillable.pdfContinuation Report (CCLC) 21-22 fillableCCLC (Only)
Continuation Report (Description).pdfContinuation Report (Description)CCLC AND SAC
6/7/2021Continuation Report (SAC) 21-22 fill.pdfContinuation Report (SAC) 21-22 fillSAC (Only)
7/25/2021Final Expenditure Report Fillable.pdfFinal Expenditure Report FillableCCLC - CBOs ONLY (non-district/non-LEA)CCLC (Only)
7/15/2021Final Program Report (SAC Only) Fillable.pdfFinal Program Report (SAC Only) FillableSAC (Only)
Key Staff Changes Fillable.pdfKey Staff Changes FillableDue as changes occur.CCLC AND SAC
National Professional Development Request Fillable.pdfNational Professional Development Request FillableOptional with prior approval required. Due minimum of 45-days prior to event.CCLC (Only)
Private School Consultation Form.docPrivate School Consultation FormSample form - may be used for documentation of private school consultationCCLC (Only)
Program Evaluation Process and Timeline.pdfProgram Evaluation Process and TimelineDue date will be extended (date TBD).CCLC (Only)
Request for Reimbursement Fillable.pdfRequest for Reimbursement FillableCCLC - CBOs ONLY (non-district/non-LEA) - Due as needed.CCLC (Only)
Single Audit Procedures.pdfSingle Audit ProceduresDue annually as applicable, CBO/FBO's must upload audit into DESE's Tiered Monitoring System under the audit portion (schools already upload). ALL must submit electronically to the Federal Audit Clearinghouse (FAC).CCLC AND SAC