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DESE Portal for Afterschool Programs

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Procedures and Report Forms
DESE Portal for Afterschool Programs

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 Guidance/Procedures/Policies

 
  
  
21CCLC-SAC Spending Guidelines.pdf21CCLC-SAC Spending Guidelines
Afterschool Grant Reference Guide.pdfAfterschool Grant Reference Guide
Allowability Procedures-Extended Learning Section.pdfAllowability Procedures-Extended Learning Section
Closeout Procedures.pdfCloseout Procedures
Coding Expenditures for Afterschool - LEAs (rvsd 8-14-19).pdfCoding Expenditures for Afterschool - LEAs (rvsd 8-14-19)
Compliance Procedures for Subgrantee Risk and Monitoring.pdfCompliance Procedures for Subgrantee Risk and Monitoring
Continuation Report Procedures.pdfContinuation Report Procedures
Core Data - Instructions for Entering Data.pdfCore Data - Instructions for Entering Data
CPR First Aid Requirements -Changing.pdfCPR First Aid Requirements -Changing
ePeGS Assistance Manual - Afterschool (Rvsd March 2022).pdfePeGS Assistance Manual - Afterschool (Rvsd March 2022)
Expanded Learning Time Procedures.pdfExpanded Learning Time Procedures
Extended Learning's Procedures for Processing Financial Forms.pdfExtended Learning's Procedures for Processing Financial Forms
External Organizations Approved List.pdfExternal Organizations Approved List
Federal Award Identification - SAMPLE.pdfFederal Award Identification - SAMPLE
Federal Funds Disclosure Information (21st CCLC) - SAMPLE 22-23.pdfFederal Funds Disclosure Information (21st CCLC) - SAMPLE 22-23
Federal Funds Disclosure Information (SAC) - SAMPLE 22-23.pdfFederal Funds Disclosure Information (SAC) - SAMPLE 22-23
Financial Procedures At-A-Glance for Grantees.pdfFinancial Procedures At-A-Glance for Grantees
Fingerprinting.pdfFingerprinting
Food Policy.pdfFood Policy
General Federal Fiscal Guidance (Rvsd July 2019).pdfGeneral Federal Fiscal Guidance (Rvsd July 2019)
KCC Data Entry Manual-Trouble Shooting Guide Rev 6-2020.pdfKCC Data Entry Manual-Trouble Shooting Guide Rev 6-2020
Laws, Regs and Guidance.pdfLaws, Regs and Guidance
Licensing - What is Involved to Become a Licensed Program.pdfLicensing - What is Involved to Become a Licensed Program
Missouri Resource Guide.pdfMissouri Resource Guide
MOPD ID and Training Information (8-22-18).pdfMOPD ID and Training Information (8-22-18)
Parent and Family Engagment Resources.pdfParent and Family Engagment Resources
Peer Review Procedures - 21st CCLC Grant.pdfPeer Review Procedures - 21st CCLC Grant
PQA Handbook 2019.pdfPQA Handbook 2019
Program Income- Parent-Participation Fees REVISED Feb 2019.pdfProgram Income- Parent-Participation Fees REVISED Feb 2019
Project Codes for Afterschool Grants.pdfProject Codes for Afterschool Grants
Reimbursement Payment Procedures.pdfReimbursement Payment Procedures
Renewability for 21st CCLC.pdfRenewability for 21st CCLC
Show Me Standards Placemat.pdfShow Me Standards Placemat
Standards vs Curriculum.pdfStandards vs Curriculum
Students with Individualized Education Programs.pdfStudents with Individualized Education Programs
Sustainability Toolkit - 12-11-13.pdfSustainability Toolkit - 12-11-13
Time and Effort Reporting Guidelines (Afterschool).pdfTime and Effort Reporting Guidelines (Afterschool)
Travel Costs and Justification.pdfTravel Costs and Justification
Web resources list (updated 3-27-18).pdfWeb resources list (updated 3-27-18)
 

 Monitoring - 21st CCLC and SAC

 
  
  
User Access Request Form-Afterschool Non-LEA (fillable).pdfUser Access Request Form-Afterschool Non-LEA (fillable)
2022-23 Monitoring Schedule.pdf2022-23 Monitoring Schedule
Monitoring Cohort Groups (22-23).pdfMonitoring Cohort Groups (22-23)
On-Site Monitoring Tool-CCLC 2021-22 (3-2-22).docOn-Site Monitoring Tool-CCLC 2021-22 (3-2-22)
On-Site Monitoring Tool-SAC 2021-22 (3-2-22).docOn-Site Monitoring Tool-SAC 2021-22 (3-2-22)
Self-Assessment Upload List (rev 3-2-22).pdfSelf-Assessment Upload List (rev 3-2-22)
Monitoring Process.pdfMonitoring Process
UGG Policy  Procedure Checklist - updated 3-7-19.pdfUGG Policy Procedure Checklist - updated 3-7-19
Tiered Monitoring System - Access and Usage.pdfTiered Monitoring System - Access and Usage
How to Upload Policies and Procedures to the Global Document Repository.pdfHow to Upload Policies and Procedures to the Global Document Repository
 

 Certified Evaluator & Evaluation Process

 
  
  
2018-19 Slides 4-11-19 - Updates to the Revised Evaluation Framework.pdf2018-19 Slides 4-11-19 - Updates to the Revised Evaluation Framework
2018-2023 Evaluation Rubric - updated 4-11-19.pdf2018-2023 Evaluation Rubric - updated 4-11-19
2021-22 Certified External Evaluators.pdf2021-22 Certified External Evaluators
2021-22 Evaluation Documentation Submission Information.pdf2021-22 Evaluation Documentation Submission Information
Basic Coding of Missouri Learning Standards - May 2020.xlsxBasic Coding of Missouri Learning Standards - May 2020
Program Evaluation Process and Timeline.pdfProgram Evaluation Process and Timeline
SAMPLE 21st CCLC External Evaluation MOU.docxSAMPLE 21st CCLC External Evaluation MOU
 

 Report Forms - 21st CCLC and SAC

 
  
  
  
  
Grant Type
  
2022-2023 Grantee Timeline.pdf2022-2023 Grantee TimelineMASN's Timeline for GranteesCCLC
2022-2023 List of Due Dates.pdf2022-2023 List of Due DatesMASN's One-Stop-Shop of Due Dates for GranteesCCLC
Budget Revision for Non-Districts.pdfBudget Revision for Non-DistrictsCCLC - CBOs ONLY (non-district/non-LEA). Due as needed-last submission 6/30/23; PRIOR approval required as some items/services may not be approved. LAST allowable submission for equipment and supplies budget revisions is March 25.CCLC, ARP
Budget Revisions - Due Dates.pdfBudget Revisions - Due DatesLast submission due date for equipment and supplies is March 25.CCLC, ARP
Data Entry Due Dates 2022-23 - 21st CCLC.pdfData Entry Due Dates 2022-23 - 21st CCLCCCLC
Data Entry Due Dates 2022-23 - ARP Cohort 10.pdfData Entry Due Dates 2022-23 - ARP Cohort 10ARP ESSER III Afterschool Funding - ARP Cohort 10ARP
Data Entry Due Dates 2022-23 - SAC.pdfData Entry Due Dates 2022-23 - SACSAC
Data Entry Reporting Changes 2022-23 - 21st CCLC.pdfData Entry Reporting Changes 2022-23 - 21st CCLCChanges have been made to KCC beginning with the 2022-23 school year, see attached.CCLC
Data Entry Reporting Changes 2022-23 - ARP Cohort 10.pdfData Entry Reporting Changes 2022-23 - ARP Cohort 10Changes have been made to KCC beginning with the 2022-23 school year, see attached.ARP
Data Entry Reporting Changes 2022-23 - SAC.pdfData Entry Reporting Changes 2022-23 - SACChanges have been made to KCC beginning with the 2022-23 school year, see attached.SAC
DESE-Grantee-Blueprint-9-15-22.pdfDESE-Grantee-Blueprint-9-15-22MASN's Resource Guide for Afterschool ProgramsCCLC
7/25/2023Final Expenditure Report for Non-Districts.pdfFinal Expenditure Report for Non-DistrictsCCLC - CBOs ONLY (non-district/non-LEA). Do NOT submit a payment request and FER within one week of each other to avoid double payments since FERs can generate a final payment.CCLC, ARP
7/15/2023Final Program Report SAC - Fillable.pdfFinal Program Report SAC - FillableSAC
Key Staff Change.pdfKey Staff ChangeDue as changes occur.CCLC, SAC, ARP
National Professional Development Request - Fillable.pdfNational Professional Development Request - FillableOptional with prior approval required. Due minimum of 45-days prior to event.CCLC, ARP
Payment Request for Non-Districts.pdfPayment Request for Non-DistrictsCCLC - CBOs ONLY (non-district/non-LEA) - Due as needed. ONLY SUBMIT ONE FORM PER EACH EMAIL SUBMISSION. DO NOT COMBINE MULTIPLE GRANTS/FORMS IN A SINGLE SUBMISSION!CCLC, SAC, ARP
Private School Consultation Form.docPrivate School Consultation FormSample form - may be used for documentation of private school consultation.CCLC
Program Evaluation Process and Timeline.pdfProgram Evaluation Process and TimelineCCLC, ARP
Single Audit Procedures.pdfSingle Audit ProceduresDue annually as applicable, CBO/FBO's must upload audit into DESE's Tiered Monitoring System under the audit portion (schools already upload). ALL must submit electronically to the Federal Audit Clearinghouse (FAC).CCLC, SAC, ARP