| # | Posted | Main Menu | Sub Menu | Title / Description |
| 1 | 09/08/26 |
Training / Events
|
State - Trainings
|
MOCAC Pre-Conference (Some Grantees Required by DESE)
All cohort 15 and SAC grantees are required to attend this pre-conference session. Please use the link below to register. All other grantees are welcome to join and we hope that you do!!
|
| 2 | 09/04/26 |
MADS
|
MADS Documents
|
Returning Grantees
Please see the instructions for grant access for those returning as SAC 11 and CCLC 15 grantees.
|
| 3 | 09/04/26 |
MADS
|
MADS Documents
|
List of MADS Changes
Please see attached list of important changes/updates to MADS.
|
| 4 | 09/04/26 |
MADS
|
MADS Announcements
|
MADS Changes to Attendance
I understand some grantees are frustrated over creating a new activity (required) called "Student Daily Check In". Please understand that this is crucial for accurate federal reporting. But also remember that we have removed a significant amount of data entry and our technical assistance team is moving a lot of data for those of you who got a grant after a previous one ended in an effort to make data entry easier and smoother for you. New reports are being built as well that we hope will be of better use for your programs. The MADS team appreciates all that you do and is always available for assistance. Thank you for your patience and cooperation as MADS changes continue.
Cindy Heislen, Afterschool Program Coordinator, DESE
|
| 5 | 09/02/26 |
DESE Communication
|
DESE Announcements
|
DESE Training Opportunities - Please Read TIME SENSITIVE
While 21st CCLC cohort 15 and SAC cohort 11 grantees are required to attend this four-part zoom training, we STRONGLY encourage any grantee to also join. This is a good refresher for veteran programs too! The attached flyer has the registration information.
DESE 101 Zoom Sessions:
Thursdays 1-3 p.m.
September 3: Overview of DESE Afterschool Grants and Missouri Afterschool System
September 10: Grant Paperwork and Finances
September 24: Quality Improvement
October 1: Data (MADS, DESSA, Annual Quality Surveys and Additional Documentation Verification)
|
| 6 | 08/20/26 |
DESE Communication
|
DESE Announcements
|
Payment Requests
Here are some very important reminders for this new year regarding payment requests. Please share with all applicable staff.
1. Only one Payment Request form per month.
2. The email address to submit Payment Requests has changed this year. Pay close attention to the instructions box on the form.
3. Be certain in the email subject line to include the specific information indicated in the instructions box on the form.
4. Include the performance period in the box where indicated.
5. Unique invoice numbers are required (see instructions in the top margin of the Payment Request form).
6. Be certain you check the CORRECT cohort box, especially for grantees with multiple awards across different cohorts.
7. Budget Amendments must be submitted and approved prior to any Payment Request submission. Do not submit these together.
8. Do not overlap dates on the performance period box when submitting monthly.
9. NEWLY required this year as noted in the continuation and grant guidance: if grantee is not able to submit monthly, quarterly submissions are required to mitigate financial risk.
10. Most importantly: Do not call or email to inquire about status of payments until it has been at least 30 days since submission of approved requests. Sometimes requests are denied and a new submission is then required.
11. Payments are only processed twice a month but paid once a month, NOT immediately upon submission. Depending on when the Payment Request was submitted will determine which one of the two payment windows it will occur in, monthly.
Per grant guidance: Any non-LEA awarded a grant must be financially stable to operate programming without relying solely on immediate grant reimbursement. Be mindful that DESE reimburses for services and purchases,
at least monthly, contingent upon successful completion and compliance of required deliverables and approval of properly and accurately submitted Payment Request forms.
|
| 7 | 08/19/26 |
MADS
|
MADS Announcements
|
MADS Training
Programs will be notified to schedule MADS training. If you are a new grantee, new staff, etc. you should be contacted. If you are just wanting a refresher, please submit a helpdesk ticket from MADS. Please remember that all grantees must use the MADS system, no exceptions. Any previously grandfathered data system exceptions will no longer be accepted. Importing of data between other systems and MADS will no longer be approved.
|
| 8 | 08/18/26 |
DESE Communication
|
DESE Announcements
|
Payment Request Form
Be certain you are using the most current Payment Request form posted here on the Portal. Failure to do so will result in a denied request and possible delays to receiving payment.
|